The most important thing when choosing your planner is that it lets you enter data easily, and allows you to view an appropriate span of time (day/week/month) in … Prepare your own list one day before the actual day, and list down all the things that you have to complete within the day. Monday - task or project appears in your life. Make time each week for longer term roles, goals and projects. (The Daily Muse), Caroline Liu is a freelance writer, graphic designer, and computer programmer studying at Wesleyan University. People who plan their days get most of their work done. Even an extra 10-20 minutes will ensure you aren’t rushed or running late. This gives the interviewer the impression that you have your priorities set for the day. Here are some ideas on how to plan your day at work, at home or when you’re out and about, so that you get to spend more of it doing what matters most... Before you can plan it, you need to know what time you have available. (Freelancers Union), Are you a freelancer who gets to set your own hours? According to Hal Elrod, author of The Miracle Morning, “How you wake up each day and your morning routine (or lack thereof) dramatically affects your levels of success in every single area of your life.Focused, productive, successful mornings generate focused, productive, successful days.” Whether you’re a pen and paper to-do list type or a block-by-block scheduling kind of person, you have lots of options to switch it up and see what else works for you. Planning . Describe the consequences of fulfilling your plans. Some scheduled events will overrun (more on that below). For example, let’s say you’re at work for eight hours. [1] X Research source Whatever you choose, commit to your choice. But what about those things in your life that won’t get done this week? You don’t have to be specific (that’s what step five is for); just aim to write down at least one task for the morning and afternoon of each day. Organize your workspace. 1. Planning your day is one of the most important things you can do everyday. If you want to have a structured day, you first need the right place to work. Choose whatever best suits your wants and needs. Proactively block time for your priorities and goals before you plan anything else. Writing our your day plan is a good time management practice. Prepare future lists as you go through each day. If you want to keep going with it, you have to decide whether or not it’s worth the cost of the knock-on effect of not doing the other things that have to be done. 1. This may mean learning. She is pursuing majors in Feminist, Gender, and Sexuality Studies and Computer Science in order to bridge her passions for tech, design, and social justice. Do not simply go through a mental checklist each day. If you’re not prepared to do that, you’ll have to schedule them (probably on a weekly basis) if you want to actually do them. (AllBusiness), Another way to motivate yourself to get stuff done is by visualizing what your tasks are instead of writing (or typing) them out. Still, there are some guidelines that can help you in prioritizing your work and answering questions about your time management skills. Usually, inform them that you tend to complete the most important work first. That is, finding out if morning, afternoon, or evening are the most productive periods for you to work, and sticking with it. By taking just 5-10 minutes each morning (or the night before) to strategically plan out your day, you'll be able to get significantly more out of your day. Write out your plan every day. (Blog Tyrant), Are you someone who needs creative energy to get work done? Instead, you can start small by organizing your to-do list differently to see what works for you best. Set aside a spot in your home as your work area, choosing a place that will help you focus and avoid distractions. (TeamGantt), You can also model your day after looking at what successful people do, and seeing what works best for you to emulate. Ditch the emails and do something exciting for yourself first. In a nutshell, here is how to own your day: Plan and prepare your day the night before so you can start your morning highly focused and calm. Plan your day the night before. 6. Whenever you get given something to do that doesn’t genuinely merit a same day response, put it on your list for the next day that you think you’ll have some time. One of the best time management strategies is to batch tasks, but that may be taking it too far. Obtain a calendar or planner. If you want to know how to plan your day, this is one the most important time management strategies you can learn. 3. Your plan may not work, but it is not the plan that counts, it is the process of planning that matters. Make your to-do list. Do something about them each day you have some unscheduled time. How you plan your day to day activities on the work can make or break your productivity. There is so much... 2. At the end of the workday, most want to run for the hills — and by doing so — bring their work and associated stresses home with them. Too much means wasted time; too little creates stress and pressure. For example, let’s say... Plan your day before the day itself. Some calendars offer weekly, daily, or hourly planners. It’s hard to feel organized and on top of things if you’re unprepared. Ready, set, PLAN! Yup, it’s that simple. Take 5–10 minutes at the end of your workday to write in a journal and evaluate the day. Planning. Make sure the calendar has appropriate space for you to list your tasks. All Rights Reserved. Start your day off right with a morning routine that reinforces productivity. Always plan ahead. 1. An 18-Minute Plan for Managing Your Day Yesterday started with the best of intentions. No problem. Give each one a chunk of time according to the urgency it warrants (everything matters, otherwise you wouldn’t have written it down). Organizing when to do something is fairly simple: Do it tomorrow, or on the next available day you can. Learn more about Caroline, Actionable Steps to Fight Workplace Racism. Warm up Immediately After Getting Up. This is invariably worth far more than the effort it takes to do -- it’s the ultimate bang for your buck. It makes sense to schedule your roles, goals and projects in the same way. It’s called weekly for a reason and you’ve got to make that a habit to make it work. Re-think your plans for the day. When you go through the process of planning, you are giving instructions to your mind of what you want to achieve out of your day, week, month, and year. So here they are—the top ten essential ways to plan your most successful day: Plan on waking up a little earlier each day. First, pick a day that you’ll use to establish your weekly work plan. If you know that five of those hours are accounted for, that leaves you with three hours, right? Take 5-10 minutes at the end of your workday to write in a journal and evaluate the day. Choose a scheduling tool that suits your situation, the current structure of your job, your personal taste, and your budget. Try time boxing each one of those things. Everything should be in on… Having a clear plan for your day helps you make the most of your time and actually accomplish the important things in life. As Brian Tracy says, “Every minute you spend planning saves 10 minutes in execution.”. Whatever time you have available to get things done, plan to leave a percentage of it as ‘open’ time for the inevitable disruptions that will interrupt your day. Write it down in your daily planner under ‘Tuesday’. Review your goals and projects, and add those tasks to your calendar. (Forbes), If you need a more detailed structure to stay on task, check out this hour-by-hour plan for an ideal work day. If you LIKE this video, tell me with your THUMBS UP! Make sure it has all of the equipment you will … Here’s everything you need to know about structuring your work day: ... For leaders, they can include working on strategic goals, long-term planning, investing in talent, and building a brand. If events eat up your buffer time and beyond, you’ll have to use whatever time is left to work on whatever needs doing first. For example: Block … Once you know what you have to do, taking a few minutes to organize what to do, when to do it, and for how long, is an essential exercise for knowing how to plan your day. Whip up a journal or a planner and put your action plans for the next day … We promise you can make this a reality for yourself if you set out to do it! And often, getting a large, hairy, yet important task out of the way first thing gives you momentum, inspiration, and energy to keep moving. … Sure, they can be shunted over to the next available day; but you’ll end up with less time and more pressure. When it does, you have two options: Copyright © 2009-2020 Tim Wilson. Earlier, I said ‘partially’ because planning the night before does have its uses. Most days, you get things to do. The first and most important step to take towards working more efficiently is to have a daily plan in place. Being organized will have a significant impact on your productivity. Think in Advance. That is, finding out if morning,... You can also model your day after looking at what successful people … Many scheduled tasks and events tend to be organized on a seven day basis, so use a weekly planner to help you decide what to do when. This may start in the morning, the day before, or even a week or two prior. Here are 12 different ways that you can structure your workday and keep things interesting. So, going back to the 2.5 hours -- you’ve now got tasks to do, roles to perform, projects to complete and goals to work on. Your productivity will skyrocket when you do this, and I’m talking about being productive with regards to what matters most, not just to be busy. Plan ahead. You can use a tool like Google ... 2. It takes time, trial and error before you get to the point at which you allow the optimum amount of buffer time. Start the week with a meeting to catch up on all your tasks and find out what your colleagues are working on and try to work the day around low-demand tasks. What you’ll end up with is a finite list of things to work on. But what happens when you know Tuesday will be no good because you’ll have no unscheduled time? Using the example above, let’s say you have a list of 11 things to do in your 2.5 hours. How to Plan Your Day Know what time you've got. Listing on paper what you want to accomplish for the day is an effective way to remember the things you need to do. How to Plan Your Day for a Healthy And Productive Life. Review your goals each week. “You can’t plan your workweek if you don’t know what your goals are,” Gritz says. There is so much going on in our heads that it’s almost impossible to process and gather thoughts without some form of outlet. The most common strategies for success involve structuring the day by the time. Now you only have two and a half hours to work on unscheduled tasks and projects. (Quartz), Want a more productive morning? A notebook can also be used. I walked into my office in the morning with a vague sense of what I wanted to accomplish. What you’ve done now is identify everything on your radar. Plan your work regularly. The point is to do something about everything on your list, because it’s all important. Cut it short - if you’re willing and able, be the one who draws things to a close. Tuesday - start and/or complete task or project (depending on urgency). When planning each day, you need to work around any regular or scheduled activities you have on (events, appointments, meetings etc.). Once you’ve prioritized your most important work (in whatever method you choose), it’s time to actually choose how to attack the day. How you start the day sets the tone for the rest of it. It is important that your plan is written down somewhere: On a calendar, notepad, or stored on your computer. Monday: Low Energy Day According to this plan, your energy will be lowest at the start and end of the week. (Site Point), Not ready to completely let go of your regular routine? Check out these schedules of other freelancers to get an idea of how you can spend your time. 5 Simple Tips to Better Organize Your Workday 1. Phrases such as, "I want" and "I will" can be used sparingly and should relate to your feelings by the end of your plan. Planning is the key to effective time management. Knowing how to plan your day makes a massive difference to what you achieve and how you feel about it. 1. If you want to make the most of your day, planning it properly is essential. Before going to sleep, make sure that you’re going to start your day with a purpose. Rather than plan work for your small business too far in advance, do it daily, modifying your agenda for the next day according to new priorities and unfinished business from the day before. At Day Designer, we’re here to inspire you to take back your day. (Pick the Brain), And don’t try to switch it all up overnight—you’re better off making simple changes . Simple... shunt it to Wednesday, or the next available day you’ll have some time. This is how I plan my day and I hope it helps you get organize to plan yours too! When you work from home, you become responsible for more decisions - including your plans and priorities. 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